Job Details |
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| Bilingual Secretary III | |
| Job ID: | 00004K12 |
| Category: | AdminClerical |
| Location: | CA Santa Barbara |
| Hours: | 40 Monday to Friday 830am to 5pm |
| Pay: | $22.78 $25.12 |
| Nonprofit opportunity in Santa Barbara CA | |
| Job Description Perform extensive range of secretarial support duties for team members in either Oxnard or Santa Barbara office, including service coordination, medical, psychological, and management staff. Must be able to work independently and as part of a team.Support Manager of Services and Supports Assist point person on Exception process Generate reports, correspondence, documents, and memoranda for teamProcess Early Start denialsaccept letters and Age 3 denialaccepts letters in a 2 day turnaround time Process changes such as demographic updates, case files, closed, inactive updating reportscontact history.Type lettersAssist point person in distribution for incoming and outgoing mailGeneral office - photocopy, fax, scan, mail documents Create tables, forms, schedule, sign out booksPeer audit reviewsTranscription of phone messages Preparation of referral packets Filing for service coordinator on a monthly basis Relieve andor rotate on switchboard and perform reception duties as neededSchedule appointments and meetings for team departmentOrganize and maintain archive filing Update information, lists, reports, contracts Request of medical records Maintain copier and fax machines with proper supplies, paper, ink etc.Prepare closure, transfer, inactive, multi-volume files accordinglyAssist as back up to point person in maintaining office supplies, agency forms and information Assist as backup to point person with facility issues such as building repair or service calls to vendorsTake minutes at team meetings May assist with planning and implementing special functions and training sessions | |
| Skills Required HSGED. 2+ years office exp. Appointment scheduling exp. Proficiency in Word Excel. Ability to type minimum of 45 WPM. Knowledge of correct grammar and punctuation. Excellent telephone demeanor. Must be able to maintain confidentiality. Spanish fluency | |
| Skills Preferred Knowledge of medicalpsychological terminologyProficiency in Power PointTranscription skills | |