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Executive Assistant
Job ID:00004DSB
Catergory:AdminClerical
Location:CA Camarillo
Hours:40 Monday Friday 8AM to 5PM
Pay:$21.00 $21.00
Great opportunity in Camarillo CA
Job Description
Reports to the Executive Director and the Director of Development and Marketing to ensure smooth operations. Provides executive assistance by performing tasks with a high degree of confidentiality, professionalism and attention to detail. Maintains positive relations with the board of directors, donors, volunteers and co-workers. Maintains executive schedules, travel arrangements and donor database to support community engagement and fundraising efforts. 1. Provides skilled administrative and clerical support for the Executive Director and Director of Fund Development Marketing.2. Schedules meetings and maintains up-to-date calendars for both executives.3. Coordinates travel arrangements both locally and nationally to ensure smooth and efficient travel experience.4. Prepares executives in advance of meetings including confirming meetings and meeting details and updating and editing power point presentations.5. Maintains confidential board of directors files, schedules and rosters schedule, prepare materials, coordinate meals and take notes for high level board meetings and Fund Development Committee meetings. 6. Responsible for donor database oversight and maintenance including creating records, editing contact information, developing and producing queries, reports and dashboards that support monitoring, stewardship and solicitation of donors and donor prospects.7. Implements all phases of gift processing, including maintaining fresh content for letters, and acknowledging gifts within 72 hours of receipt, auditing monthly income and pending receipts and other tasks associated with maintaining a quality donor database and positive donor relations. 8. Conducts monthly audit of donor income and prepares monthly donor giving report for board.9. Keeps record of fund development dept. expenditures and reconciles credit card expenditures and other business-related reimbursements and reports.10. Supports planning and implementation of board supported special events and m
Skills Required
Bachelors degree or equivalent experience and a minimum of 5 years as an administrative assistant or executive assistant. Donor database software experience like DonorView, DonorPerfect, Fundly CRM, Ellucian, eTapestry.
Skills Preferred